Course Overview

Managing Multiple Projects and Deadlines is practical managing multiple projects training designed for professionals who need to plan, coordinate and deliver several projects at the same time. Participants learn practical techniques to organise competing priorities, manage workloads and deadlines, and keep projects moving towards successful completion.

The course takes participants through essential project management skills, including defining project objectives and scope, planning tasks, developing schedules, allocating resources, managing risks and communicating with stakeholders. Participants also learn how to identify priorities when several projects compete for their time and attention.

Rather than focusing only on project management theory, the training provides practical tools and techniques that participants can apply to their own projects and workplace challenges.

Managing Multiple Projects and Deadlines Training is suitable for managers, team leaders, project coordinators and professionals responsible for managing multiple projects, priorities and deadlines in a busy workplace.

Key Learning Outcomes

By the end of this managing multiple projects training, participants will be able to:

Define clear project objectives, scope and expected outcomes.
Plan and organise multiple projects more effectively.
Prioritise competing projects, tasks and deadlines.
Break projects into manageable tasks and activities.
Develop practical project schedules and timelines.
Allocate time and resources across multiple projects.
Identify potential project risks and plan appropriate responses.
Manage competing priorities without losing sight of critical deadlines.
Communicate effectively with stakeholders throughout a project.
Monitor project progress and keep multiple projects on track.
Apply practical project management tools and techniques in the workplace.

Training Outline

This managing multiple projects training provides practical tools and techniques for planning, organising and controlling several projects at the same time. Participants explore essential project management principles while learning how to balance competing priorities, resources and deadlines.

Morning Session

The benefits of project management
The differences between projects and programs
Characteristics of a well-defined project
Essential project management terminology
The project management organisational structure
Aligning project objectives with business objectives
Setting the project’s objectives and goals
Scope definition and requirements for a project
The Five stages of a successful project explained
Defining the scope of every project (in terms of business, technical, and operational objectives)
Understanding the critical concept of the “triple constraint”
An introduction to time-cost-scope trade-offs
The project management lifecycle
Learn the various phases within each project
The planning phase
How to effectively define a project
Developing a series of “conditions of satisfaction”
Create a POS (project statement of work)
The cornerstone of project management – the WBS
The importance of the work breakdown structure.
Best practice approaches for using a WBS
The correct way of creating your WBS
Criteria to verify the accuracy of your WBS.
Project scheduling: estimating the work
An introduction to project “work packages”
How to identify critical stages and milestones
Accurately schedule project tasks and activities
How to accurately estimate time and cost under uncertainty

Afternoon Session

Risk estimating and mitigation using proven risk assessment tools
How to balance the needs of the project while taking risks into consideration
Using Excel® for project charts, diagrams and project tools
GANTT charts for measuring and monitoring each project (Excel® templates included)
What are PERT charts and CPM diagrams
Defining every project’s “critical path”
What is a critical path
Meetings, reports & change controls
An overview of a project meeting
An introduction to typical status reports
How to manage project stakeholder expectations.
Using charts and diagrams
Project meetings’ reporting and documentation
Project modification – change management
The project closeout
The essential steps in closing a project
Signing off on the project’s deliverables
Getting your client’s final approval
The initial handover
The post implementation audit
Formal acceptance
Documenting the project
Securing final approvals and buy-ins
Finalising any outstanding obligations
Conducting post-implementation reviews

Training Options

Managing Multiple Projects and Deadlines Training can be delivered in a format that suits your organisation, team and training requirements. Whether participants are managing a few projects or balancing multiple priorities and deadlines, the training can be tailored to suit their workplace responsibilities and objectives.

Every organisation and project environment is different. Talk to us about your team’s current challenges, the types of projects they manage and what you would like them to achieve. We can then discuss the most suitable training option for your organisation.

Schedule a phone call with us.

Delivery options include: