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Managing Multiple Projects and Deadlines

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- Managing Multiple Projects and Deadlines -

Course Overview

Are some of your managers and employees under pressure from an ever-growing task list, conflicting demands and constantly changing priorities?

Today, many employees are asked to work on multiple tasks and activities, which is okay if they are highly organised and structured. Unfortunately, most managers and employees who face constant work pressures and deadlines often lack the ability to manage and balance multiple tasks and activities wants.

This popular course supports employees and managers to develop the proven practices and techniques to manage pressure proactively, allowing them to meet deadlines and deliver against their objectives. This training program is focused on discovering how to manage those often conflicting and multiple priorities – so that everything gets done, over time, in an organised manner.

Key Learning Outcomes

  • Learn about the critical link between strategic planning and your weekly and daily task accomplishments
  • How to get clear about your objectives, goals, tasks, constraints and needs of your internal or external stakeholders
  • The right way to set meaningful task priorities and deadlines – so you stay in control
  • Improve your task outcomes when working in groups
  • Strategies for communicating and persuading others when it comes to changes to task assignments
  • Learn the right way to apply the skills necessary to get work completed on time
  • Utilise a range of basic project planning tools to plan and schedule work
  • Use positive communication and influencing techniques to ensure your work and the work of your teammates is completed on time

Training Outline

Morning Session
  • The benefits of project management
  • The differences between projects and programs
  • Characteristics of a well-defined project
  • Essential project management terminology
  • The project management organisational structure
  • Aligning project objectives with business objectives
  • Setting the project’s objectives and goals
  • Scope definition and requirements for a project
  • The Five stages of a successful project explained
  • Defining the scope of every project (in terms of business, technical, and operational objectives)
  • Understanding the critical concept of the “triple constraint”
  • An introduction to time-cost-scope trade-offs
  • The project management lifecycle
  • Learn the various phases within each project
  • The planning phase
  • How to effectively define a project
  • Developing a series of “conditions of satisfaction”
  • Create a POS (project statement of work)
  • The cornerstone of project management – the WBS
  • The importance of the work breakdown structure.
  • Best practice approaches for using a WBS
  • The correct way of creating your WBS
  • Criteria to verify the accuracy of your WBS.
  • Project scheduling: estimating the work
  • An introduction to project “work packages”
  • How to identify critical stages and milestones
  • Accurately schedule project tasks and activities
  • How to accurately estimate time and cost under uncertainty
Afternoon Session
  • Risk estimating and mitigation using proven risk assessment tools
  • How to balance the needs of the project while taking risks into consideration
  • Using Excel® for project charts, diagrams and project tools
  • GANTT charts for measuring and monitoring each project (Excel® templates included)
  • What are PERT charts and CPM diagrams
  • Defining every project’s “critical path”
  • What is a critical path
  • Meetings, reports & change controls
  • An overview of a project meeting
  • An introduction to typical status reports
  • How to manage project stakeholder expectations.
  • Using charts and diagrams
  • Project meetings’ reporting and documentation
  • Project modification – change management
  • The project closeout
  • The essential steps in closing a project
  • Signing off on the project’s deliverables
  • Getting your client’s final approval
  • The initial handover
  • The post implementation audit
  • Formal acceptance
  • Documenting the project
  • Securing final approvals and buy-ins
  • Finalising any outstanding obligations
  • Conducting post-implementation reviews

Training Options

We realise every client is different. You may have only half a dozen people to train, or perhaps you’re running a conference and want a guest speaker or a trainer to undertake a high impact, short breakout session.

Whatever you have in mind, we want to help you achieve your training goals. Let’s start a conversation and find out what’s happening at your place and what you want your people to be able to do differently as a result of training. If you’re on a tight budget, we get that as well. Rest assured, we are good listeners, and we are here to help you achieve your outcomes.

  • 1-day Training (7 hours)
  • Half-Day Express (3 hours)
  • Lunch & Learn (60 minutes)
  • Online Training (Self-paced)
  • One-on-One (Zoom) Coaching