Managing Multiple Projects and Deadlines

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- Managing Multiple Projects and Deadlines -

Course Overview

Are some of your managers and employees under pressure from an ever-growing task list, conflicting demands and constantly changing priorities?

Today, many employees are asked to work on multiple tasks and activities, which is okay if they are highly organised and structured. Unfortunately, most managers and employees who face constant work pressures and deadlines often lack the ability to manage and balance multiple tasks and activities wants.

This popular course supports employees and managers to develop the proven practices and techniques to manage pressure proactively, allowing them to meet deadlines and deliver against their objectives. This training program is focused on discovering how to manage those often conflicting and multiple priorities – so that everything gets done, over time, in an organised manner.

Key Learning Outcomes

Learn about the critical link between strategic planning and your weekly and daily task accomplishments
How to get clear about your objectives, goals, tasks, constraints and needs of your internal or external stakeholders
The right way to set meaningful task priorities and deadlines – so you stay in control
Improve your task outcomes when working in groups
Strategies for communicating and persuading others when it comes to changes to task assignments
Learn the right way to apply the skills necessary to get work completed on time
Utilise a range of basic project planning tools to plan and schedule work
Use positive communication and influencing techniques to ensure your work and the work of your teammates is completed on time

Training Outline

Morning Session

The benefits of project management
The differences between projects and programs
Characteristics of a well-defined project
Essential project management terminology
The project management organisational structure
Aligning project objectives with business objectives
Setting the project’s objectives and goals
Scope definition and requirements for a project
The Five stages of a successful project explained
Defining the scope of every project (in terms of business, technical, and operational objectives)
Understanding the critical concept of the “triple constraint”
An introduction to time-cost-scope trade-offs
The project management lifecycle
Learn the various phases within each project
The planning phase
How to effectively define a project
Developing a series of “conditions of satisfaction”
Create a POS (project statement of work)
The cornerstone of project management – the WBS
The importance of the work breakdown structure.
Best practice approaches for using a WBS
The correct way of creating your WBS
Criteria to verify the accuracy of your WBS.
Project scheduling: estimating the work
An introduction to project “work packages”
How to identify critical stages and milestones
Accurately schedule project tasks and activities
How to accurately estimate time and cost under uncertainty

Afternoon Session

Risk estimating and mitigation using proven risk assessment tools
How to balance the needs of the project while taking risks into consideration
Using Excel® for project charts, diagrams and project tools
GANTT charts for measuring and monitoring each project (Excel® templates included)
What are PERT charts and CPM diagrams
Defining every project’s “critical path”
What is a critical path
Meetings, reports & change controls
An overview of a project meeting
An introduction to typical status reports
How to manage project stakeholder expectations.
Using charts and diagrams
Project meetings’ reporting and documentation
Project modification – change management
The project closeout
The essential steps in closing a project
Signing off on the project’s deliverables
Getting your client’s final approval
The initial handover
The post implementation audit
Formal acceptance
Documenting the project
Securing final approvals and buy-ins
Finalising any outstanding obligations
Conducting post-implementation reviews

Training Options

We realise every client is different. You may have only half a dozen people to train, or perhaps you’re running a conference and want a guest speaker or a trainer to undertake a high impact, short breakout session.

Whatever you have in mind, we want to help you achieve your training goals. Let’s start a conversation and find out what’s happening at your place and what you want your people to be able to do differently as a result of training. If you’re on a tight budget, we get that as well. Rest assured, we are good listeners, and we are here to help you achieve your outcomes.