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The Accidental Project Manager

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- The Accidental Project Manager -

Course Overview

Throughout almost every Australian organisation, project management skills are needed to improve the day-to-day processes of their operations. Have your managers and employees worked in a project team, or managed a small project? If so, this course is about giving employees solid knowledge of the basics of project management, including “managing small-project” techniques.

During this  practical course, participants learn how to apply project management methodologies that cover all of the critical steps in a project management life cycle; including how to plan, organise and accomplish  projects with ease, using proven project management processes and structures.

The Accidental Project Manager training is valuable for people who need to use project management at work. Everyone will leave this course with templates, tools and processes to help them understand and manage projects and incorporate these techniques into their work activities.

Key Learning Outcomes

  • Why having basic project management skills are critical for today’s managers and employees
  • What are the key characteristics of all projects?
  • Understanding the key terms and stages
  • Defining key project stakeholders
  • The key attributes of a project manager
  • The responsibilities of the project manager
  • Identification and analysis of key stakeholders
  • The importance of project planning
  • Discovering the elements of a project scope
  • Developing a Work Breakdown Structure
  • Establishing the project schedule and baseline
  • The triple constraints that affect all projects
  • Using GANTT charts and scheduling tools
  • Effective techniques for estimating work
  • How to avoid project “scope creep”
  • The best way to track progress and variances
  • Developing a project risk matrix
  • The importance of effective project reporting
  • How to end your project
  • Project handover to the client and close the project

Training Outline

Morning Session
  • The benefits of project management
  • The differences between projects and programs
  • Characteristics of a well-defined project
  • Essential project management terminology
  • The project management organisational structure
  • Aligning project objectives with business objectives
  • Setting the project’s objectives and goals
  • Scope definition and requirements for a project
  • The 5 stages of a successful project explained
  • Defining the scope of every project (in terms of business, technical, and operational objectives)
  • Understanding the critical concept of the “triple constraint”
  • An introduction to time-cost-scope trade-offs
  • The project management lifecycle
  • Learn the various phases within each project
  • The planning phase
  • How to effectively define a project
  • Developing a series of “conditions of satisfaction”
  • Create a POS (project statement of work)
  • The cornerstone of project management – the work breakdown structure (WBS)
  • The importance of the WBS
  • Best practice approaches for using a WBS
  • The correct way of creating your WBS
  • Criteria to verify the accuracy of your WBS.
  • Project scheduling – estimating the work
  • An introduction to project “work packages”
  • How to identify critical stages and milestones
  • Accurately schedule project tasks and activities
  • How to properly estimate time and cost under uncertainty
Afternoon Session
  • Risk estimating and mitigation using proven risk assessment tools
  • How to balance the needs of the project while taking risks into consideration
  • Using Excel® for project charts, diagrams and project tools
  • GANTT charts for measuring and monitoring each project (Excel® templates included)
  • What are the PERT charts and CPM diagrams
  • Defining every project’s “critical path”
  • What is a critical path
  • Meetings, reports and change controls
  • An overview of a project meeting
  • An introduction to typical status reports
  • How to manage project stakeholder expectations.
  • Using charts and diagrams
  • Project meetings’ reporting and documentation
  • Project modification – change management
  • The project closeout
  • The essential steps in closing a project
  • Signing off on the project’s deliverables
  • Getting your client’s final approval
  • The initial handover
  • The post-implementation audit
  • Formal acceptance
  • Documenting the project
  • Securing final approvals and buy-ins
  • Finalising any outstanding obligations
  • Conducting post-implementation reviews

Training Options

We realise every client is different. You may have only half a dozen people to train, or perhaps you’re running a conference and want a guest speaker or a trainer to undertake a high impact, short breakout session.

Whatever you have in mind, we want to help you achieve your training goals. Let’s start a conversation and find out what’s happening at your place and what you want your people to be able to do differently as a result of training. If you’re on a tight budget, we get that as well. Rest assured, we are good listeners, and we are here to help you achieve your outcomes.

  • 1-day Training (7 hours)
  • Half-Day Express (3 hours)
  • Lunch & Learn (60 minutes)
  • Online Training (Self-paced)
  • One-on-One (Zoom) Coaching